Glossary

Answer

The response to a Question that includes extra details like:

• Response (Yes, No, N/A, N/O)

• Answered By

• Answered At (Time)

• Related Item

• Flag

• Attached Files

• Description

• Recommendation

Action Plan (Project Management System)

The Action Plan (AP) contains all known deficiencies for your organization.

Deficiency

A Deficiency is a noncompliant Answer

Floor Plan (Map)

A visual artifact that is uploaded at a location, and used for perform a physical inspection. Items can be placed down on the map that is uploaded, to allow for better identification of the location where items/deficiencies are at.

typically, file types supported for floor plans are .pdf, .jpeg, and .png at this time

Feel free to take a look at our “Uploading a Floor Plan” Instruction guide, which gives more insights to how floor plans are used

Hierarchy (Location)

This is the order of progression that is observed in the Circadian tool for locations.

The default hierarchy in the CR tool is as follows:
Organization → Region → Campus → Building → Level

1. Circadian Risk (Organization)

2. MidWest (Region)

3. Ann Arbor (Campus)

4. Headquarters (Building)

5. Floor 1 (Level)

History

History is the way actions that are done within the system are tracked.

Incremental Assessment

An assessment that allows a “re-assessment” of the data that was collected at a location for a specific scenario.

• To perform an incremental assessment, you will need to conduct a full initial assessment at a location for that scenario.

  • For the incremental assessment, you can choose the criteria that is ratified

Inherent Risk Score

SUM([Probability Measures]) * SUM([Severity Measures])

These can be filled out on the Location details page for each of your Campuses or Buildings.

Note: your organization must choose to have your scores set at either campuses or buildings.

Inspection Questionnaire

The inspection questionnaire is a portion of the “ conduct assessment” experience, which typically contains items pertaining to the non-tangible, procedural, and policy items observed at a location.

• Electronic Usage Policy

• Emergency Guidelines

• Incident Reporting

Managers (Location)

Location Managers are users that have provisioned with specific access to a set of locations. Assigning location managers can be done on the overview tab of a location

When a location manager is assigned, access to that location and all of its children will be available.

If an organization has been broken up by regions, such as APAC, or AMER, a location manager can be assigned to one of those regions, or both.

Narrative Report

The written artifact that can be created after an assessment is completed.

• A narrative report can actually be generated at any point during the assessment process.

  • However, there will be more data available to view if the report is generated at the end of the assessment.

• There is no limit to how many times a report can be generated with updates

Node

A specific location that has been created in the location hierarchy.

• Region node = MidWest

• Campus node = Headquarters Campus

• Building node = HQ Building

Organization

The client/enterprise/company that is created within Circadian Risk and all assessment and system information is entered within to

Acme Corporation, Name of a Healthcare System, etc.

Partial Compliance

Assigning an answer with a partial amount of compliance, including 25%, 50%, and 75% compliance.

When creating a scenario in the system, make sure to select and ensure partial compliance is checked. Assessors can then use this within the assessment

For a video management system retention period, a question could be asked like “Is video footage stored for 90 days?” but may only be stored for 45 days.

• This answer could be assigned as 50% compliant

Physical Inspection

The physical inspection is a portion of the “conduct assessment” experience, which typically contains items that an assessor has to physically inspect. Floor plans can be utilized, and items can be dropped down on the floor plan.

• Camera

• Bollard

• Door

• Window

• Emergency Signage

Property (Assessment)

A piece of information that is answered for a particular item category, that has no effect on the compliance of an assessment.

For a video management system item category:

• VMS brand

• number of cameras

• types of analytics

Property (Location)

A piece of identifying information that is answered about the location in an organization. These can be customized per organization.

• Number of employees

• building type

• sq. footage

Question Set

Question Sets are filled with the questions/standards that gets uploaded to an organization and are used to create the content that are used in assessment templates.

• General Security QS

• NFPA Question Set

• C-TPAT Question Set

• Internal Guidelines

Residual Score

[Inherent Risk Score] - [Control Percentage * Inherent Risk Score] = [Residual Risk Score]

Risk Dashboard

The risk dashboard allows you to analyze how your locations you have conducted for a certain scenario are performing and what their current state is. This dashboard is populated by data points that include inherent risk, and compliance %.

Scenario

A Scenario is a way to organize related Questions into Assessments and Scores to help you compare your locations in a consistent way.

• Annual Compliance Check-in

• Fire & Life Safety

• PCI

Tag (Location)

A defining label that can be applied to a location node. These labels are completely definable by the organization.

For a building, it may be tagged as:

• Office

• Data Center

• Distribution Center

Task

A task is a piece of work to be undertaken that is based on 1 or more deficiencies, which is created and tracked within the Action Plan.

Once a deficiency has been identified, you can go into the action plan and project management system, and assign deficiencies to tasks.

• “Install camera on wall above northwest entrance of the Corwin Building”

Template (Assessment)

The specific information that will be answered when conducting an assessment, that is created from question set uploads.

An assessor can create templates for all types of assessments. They can be from the full question sets that are uploaded, or even portions/samples, depending on the focus the assessor is creating for that particular assessment being conducted.

• Camera assessment template

• General Security Assessment Template

• Active Shooter Assessment template